Submission instruction

Scientific Programme

The guiding principle of the IMOG meetings is to encourage presentation, communication and discussion of research results carried out in academia and industry in the fields of Organic Geochemistry with topics ranging from biogeochemistry to petroleum geochemistry.

Late Breaking Poster Abstracts

The call for Late Breaking Poster Abstracts will be open until 1 August 2023.

The new submission type for IMOG: “late breaking” poster submissions was first introduced in 2019. It is now actively used and gives our community the chance to submit for poster presentations for work completed after the main abstract submission deadline. This flexibility provides us with excellent poster presentations highlighting the latest work. I am pleased to announce that we will continue to run this programme for 2023.

Submission Topics

List of Topics

Biogeochemistry

All aspects of the field of biogeochemistry will be considered, including preservation and transformation of organic matter in the bio- and geosphere, degradation of organic matter, palaeoenvironment, stable isotopes, carbon and nitrogen cycles, marine chemistry.

Paleoenvironments & Paleoclimates

More information coming soon.

Petroleum & Coal Geochemistry

All topics related to petroleum formation and systems, with emphasis on geochemical controls on reservoir fluid properties, generation and migration of petroleum and gas, basin modeling, reservoir and production geochemistry, organic solids, kinetics, source rocks, fluid inclusions, and oil-rock interactions. Subjects in the areas of coal geochemistry and petrology are also welcomed.

Soil & Wetland Geochemistry

More information coming soon.

New Trends & Sustainability in Organic Geochemistry

More information coming soon.

Submission Instructions

Anti-Plagiarism Statement

EAOG and EAGE invite the presentation of new and original material in a range of multidisciplinary topics in organic geochemistry. EAOG and EAGE take plagiarism very seriously. Therefore, if an (extended) abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAOG or EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Layout of Extended Abstract

Your abstract should be written in English according to the following IMOG 2025 submission instructions:

The IMOG 2025 Conference template must be used; margins may not be changed;
The use of sections is optional. If sections are used, the section headers must be in bold;
Start your abstract (text or section header) directly under the EAOG logo;
Abstract title must be maximum 2 lines.
List of authors needs to be included with first names in initials, surname, company names indicated with numbers.
Example authors: Example companies: - - - - L. Bras1, A. Smith2, J.A. Surname1 1House of Geoscience, Netherlands, 2 University Name, France
Used font is Times New Roman font, 12 pts with single line space. Set the alignment to justified and use standard Word outline (body text);
All margins are set to 1 inch (2.54 cm);
Supply a short caption for your graphic and/or table in italics.
Please keep in mind to include references where applicable.

The abstract should be submitted in MS Word or PDF format. If submitted in PDF format, please make sure the file is not protected.

Submission Fee

The €50.00 abstract submission fee for IMOG 2025 is a one-time fee per primary author (regardless of the number of abstracts submitted by the same author). The fee will be applied toward IMOG 2025 registration if the abstract is accepted and presented at IMOG 2025. If the abstract is accepted, but you do not register for or attend the symposium, the fee is non-refundable and your abstract and/or expanded abstract will not be included in the proceedings.

Uploading Your Abstract(s)

Your abstract will be uploaded using an online submission tool. During the submission process, you will be requested to enter some additional information (i.e. your name and email address, your preference for an oral or poster presentation and the topic you wish to submit your abstract for).

Submission deadline for the Scientific Programme
Please note that the submission deadline is 15 February 2025, 23:59 (CET). The portal will close automatically after this deadline. Abstracts received after this date will not be included in review.

Changes after the submission deadline
Please note that it is not possible to make changes to the submission information (e.g. add or delete co-authors) or the uploaded abstract after the submission.

Selection and Publication Process

Selection Process
The Scientific Committee will consider all abstracts submitted via the portal and included in the review process.

Publication

The accepted abstract will be included in the proceedings as submitted, authors are strongly encouraged to submit abstracts written in satisfactory English, the official language of the conference. The Scientific Committee will reserve the right to reject abstracts of low scientific or likely presentation standard.

Presentation Cancellation Policy

In case you want to withdraw your abstract, please inform us as soon as possible and keep the following deadlines in mind:

If you withdraw your abstract by 15 August 2025, it will not be included in the conference proceedings.
If you withdraw you abstract after 15 August 2025, we will try to remove it from the conference proceedings. However, the proceedings may already have been taken into production by then. In that case, it is not possible to remove the abstract from the proceedings anymore.

Please note: EAOG and EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

Abstract Advice

Some Advice on Writing a Good Abstract

The below outlining by Esther Bloem, a longtime contributor to EAGE events and publications, and a member of our Near Surface Division, shows the steps required for putting together an abstract. First-time submitters should find this particularly useful.

Before you start writing

Make a planning. Writing an abstract is not done in just one hour. Think of:

When is the deadline for submission? To prevent last minute problems, try to submit early, at least 24 hours before the deadline is recommended.
Go through the online submission to check what requirements are needed besides the abstract like authors, title, summary, keywords, etc. Avoid last minute surprises.
Download the mandatory template to be used for your extended abstract.
What are the requirements for the abstracts for the event? For example, the number of pages

Let the writing begin

Write down the message you would like to present. This is the objective of your abstract. Think of:

What aspect of your research would you like to present?
On which aspect of your research do you like to get feedback?
What is the most groundbreaking result(s) you have?
What will your audience be interested in?
Normally for an article, there can only be one message. Keep this simple. People should not get confused.

Select your figures

These visually show the message of your study. A figure can sometimes tell more than thousands words.
Make sure to check the figures are readable at print size.

Writing the 2 page abstract,

which should include introduction,
materials and methods,
results and discussion,
conclusions and references.

The abstract should be readable, stand alone and complete.

Start (after you have your objective and figures copied to the abstract) with the materials and methods.
This is what you have done. How is the study performed? The reader should be able to repeat the study after reading the M&M

Write results.

What are the results of the performed study?

Write discussion.

In the discussion focus on combining results and answering your objective.
What is additional in this study to existing literature?

Write the introduction. This includes:

- The background
- The problem you are addressing
- The objective of your study

Write conclusions.

Conclusions must give answer on your objective. Check that the results and discussion support the conclusion.

Write the references and acknowledgement.

Do not forget a title, which covers the objective of this study and to include the relevant co-authors.

Let them review your abstract before submission.

Speakers

Information for Presenters

Next steps – overview

Please take a look at the important next steps. Read more details about these steps on the linked pages.

Confirm your presentation

Confirm yourself or a co-author as presenter via the online form by 15 April 2023 (23:59 CEST). Follow this link for details.

VISA

Please note that you should start applying for your visa as soon as you have received this email. Check the registration page for information on how to request an official invitation.

Speakers must be registered for the conference. Select your registration type and register now!

Video Release and Consent Form

We need your consent for the session streaming and recording. Click here to access the form (login required).

Promo Kit

Promote your presentation(s) with the email signatures or banners in the promo kit. For download options, click here.

General Information

Oral Presentations

Poster Presentations

Confirm the name of the presenter

Downloads

General Information

Presentation format

The conference will be organised as an in person event only.

If you are you cannot join us in Vienna unexpectedly, you risk being banned as a speaker at EAGE events for 3 years.

Proceedings on EarthDoc

Please keep in mind that if you withdraw your presentation, it will also be removed from EarthDoc.

Your extended abstract(s) will be published on EarthDoc, EAGE’s publication database, 2 weeks prior to the event at the latest.

We urge every speaker/submitter author to check that the abstract(s) has been published correctly, including all the metadata, such as the title, author(s) name(s) and affiliation(s).

Requests for correction will not be accepted later than two weeks after the event’s start date. All requests for correction after this date will be charged.

Content changes are not allowed after the abstract has been reviewed and accepted for presentation.

Programme Changes

EAGE reserves the right at all times to make changes in the time schedule, dates, format (hybrid – in person – online), concept of the event.

If, due to circumstances beyond the reasonable control of EAGE the execution of the Event as planned is prevented or impeded, or when the minimum number of Participants needed to operate the Event (or part of the event) is not reached, EAGE has the following rights:

a.) to change the time and/or date of the Event;

b.) to change the venue where the Event takes place;

c.) to change the Format (on-site, on-line or a combination of both) or part of the format, the length, the duration or scope of the event

Presentation Cancellation Policy

If you have to withdraw your presentation, please do so as soon as possible via the online response.

Kindly note that if you withdraw your presentation, the related extended abstract will not be uploaded to EarthDoc or, when uploaded before your withdrawal, it will be removed from the database.

Please note that the deadline to withdraw your presentation without consequences is 15 April 2023, 23:59 CEST.

Withdrawal after deadline

If you withdraw your presentation after 15 April 2023 (23:59 CEST), you will be listed as no-show and you risk to be banned as a speaker at EAGE event until 3 years after the conference.

After this deadline it is still possible to list a co-author as replacement presenter. Kindly use the online response form to inform EAGE about the replacement presenter.

If you have any questions about the technical programme, please contact us.

Oral Presentations

Oral presenters will each have 20 minutes for their presentation:

15 minutes for Presentation
5 minutes for Q&A

Please download the mandatory Power Point Presentation Template for your presentation.

If you give your oral presentation on your own merit (see acceptance email), please use the following link to download the Power Point Template.

Guidelines for Speakers

A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.

Objective & Structure

Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.

The structure of a good presentation is as follows:

Define the subject, give a general outline and state the goals of your presentation in your introduction.
Work out your presentation in more detail.
Summarise and draw conclusions, which refer back to your introduction.

Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in the first and on the last page of the power point slides.

We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.

It is important to adhere to the time schedule: 20 minutes in total per presentation (in example 15 minutes speaking time and 5 minutes question time).

Poster Presentations

The poster sessions will focus on interaction and informal exchange of ideas and discussions between participants. All on-site poster presenters have in total 60 minutes to present their work during the poster session, including time for questions. However posters will be on display during all day of presenting. This should be mounted between 08:00 hrs and 09:00 hrs (TBC).

If you give your poster presentation on your own merit (see acceptance email), it is not allowed to include the company name, company logo or a reference to the company to your printed poster.

What to Prepare?

A0 Poster (Printed) using mandatory Poster Template (pdf) or Poster Template (ppt).

In order to obtain a design for your poster which aims to generate active discussion it is recommended to:

Include the paper reference (abstract number) and presentation title on your poster;
Place the highlights at eye level (i.e. the upper half of the wall element);
Divide each poster into at least three equal columns for readability of text. Illustrations may extend over 2 or 3 columns;
Text and Character Size:
- Word-process all text (including captions) and print on a plain light coloured background.
- Use a minimum font size of 18 points. (Text should be readable from 2 meters away.)
Illustrations:
- Should have a resolution of 300 dpi to be suitable for printing on A0.
- Should be placed large enough on the poster so it is readable from five feet away.
Poster Format:
- The maximum allowed paper size is A0.
- There is one (1) poster board available per presentation; you are required to use ‘Portrait’ layout for your poster.

Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in small size on the poster.

Confirm the name of the presenter

In order to be able to present in any session, all speakers in the technical programme must be registered for the conference.

Submit the online response form as soon as possible to:

Confirm the name of the presenter (deadline 15 April 2023, 23:59 CEST);
Inform us of the replacement presenter (also to be used if submitting co-author is not the presenting co-author);
Withdraw your presentation (deadline 15 April 2023, 23:59 CEST).

Please keep in mind that the paper numbers of the presentations are listed in the acceptance email.

Use the form to:

1. Confirm the name of the presenter
When the name of the presenter is confirmed, they will be listed as a ‘Confirmed speaker’. In the registration process this is checked to calculate the correct registration fee for presenters.
As soon as the form has been processed, you will receive an automated notification to confirm that you the system will then recognize you as ‘Confirmed speaker’.

2. Inform us of the co-author who will replace you as presenter
If a co-author will give the presentation, the submission needs to be moved to their account. To do so, we need the name and email address of the co-author. Please keep in mind that the email address that you mention and the login name used by the co-author to access the EAGE website need to be the same.
If the co-author does not have an account yet, they need to create one on the EAGE website.

3. Withdraw your presentation
If you have to withdraw your presentation, please keep in mind to do so by 15 April 2023 (23:59 CEST) at the latest. If you have to withdraw your presentation after this date, you risk being banned as a speaker for EAGE events for 3 years (see also the Presentation Cancellation Policy at the General Information tab).

Downloads

Learn from the experts!

Joining the EAGE Annual as a presenter is a great way to share your research, connect with professionals from around the world, and more. Watch the videos for tips and tricks on your presentation.

How to Present to a Live Audience?

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EAGE experts shared things to avoid and things to remember when preparing for your next presentation. Watch the teaser or watch the complete videos via the buttons below.

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