Exhibition Manual

Welcome to the Online Exhibitors Manual for the 31st International Meeting on Organic Geochemistry to be held in Montpellier, France from 10-15 September 2023. We are delighted that you have chosen to exhibit at our event.

Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges. More information will follow in due time.

Please do not hesitate to contact us if you have any questions or require additional information.

Booth Information

Booth Package

Included in the Booth Package is:

NOT Included in the Booth Package is:

  • White walled panels- 2 spotlights
  • One power socket
  • Normal electricity consumption
  • A fascia text in black with Company name
  • 1 table, 2 chairs
  • Graphics
  • Materials (e.g. scissors, tape, blu tack, pins) needed to build/decorate booths
  • Additional electrical accessories (e.g. adaptors, wire extensions)
  • AV equipment & support

*subject to changes.

Our supplier TBD can provide you with:

Fascia

More information coming soon.

Deadline: TBD

Graphics

More information coming soon.

Deadline: TBD

Note:

  • It is prohibited to drive screws, nails etc into the shell scheme panels.
  • Your shell scheme stand will be ready for decorating on TBD.
  • If aisles are blocked or neighbouring exhibitors complain, EAGE Events BV reserves the right to interrupt or impose time restrictions on demonstrations etc.

 

Exhibition Schedule

  • Build-up – Sunday, 10 September 2023, 08:00-21:00
  • Opening Hours Exhibition – Monday 11 September 2023 to Thursday 14 September 2023, 08:00 – 18:00; Friday 15 September 2023, 08:00 – 13:00
  • Breakdown – Friday, 15 September 2023, 13:00-18:00
  • *Time schedule subject to changes

 

Construction and/or Dismantling during Exhibition Period

No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition period from:

  • Monday 11 September 2023 to Thursday 14 September 2023, 08:00 – 18:00;
  • Friday 15 September 2023, 08:00 – 13:00

Exhibitors may dismantle their stand between 13:00 – 15:00 on Friday 15 September 2023. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape.

 

Construction Height

  • General construction height of shell scheme stands is 2.50 meters
  • No other feature or exhibit elsewhere on the stands may exceed this height.

 

Booth Management

  • Stands must remain open, with exhibits on display and booth personnel on duty during opening hours;
  • Canvassing in the aisles and public areas of the building and its environment is expressly prohibited;
  • Emergency exits, signs indicating exits and access to rooms housing technical facilities must not be blocked or obstructed in any way by the exhibition booths or exhibits;
  • Fire alarm equipment, hydrants, fire extinguishers and signs indicating such equipment should not be removed or obstructed in any way;
  • No part of any booth exhibit may overhang any aisle or exceed the boundaries of the booth space rented. 
  • All sides of shell scheme booths bordering on aisles are open. 
  • At those sides of the booths no walling is allowed.
Next-Steps to Take

Step 1:

Check your ‘Exhibitors Confirmation’ email. Did not receive it or couldn’t ind it? Contact us at exhibition@eage.org.

Step 2:

Complete your Company’s Profile. Read more about it below.

Step 3:

Submit Fascia Text form.

Step 4:

Order all other extra items e.g. furniture, graphics etc. that you need from our supplier by TBD!

 

Company’s Profile

All exhibitors have the opportunity to complete their company profile. All details will be immediately visible in the online exhibitors list, so do not wait too long and complete your company profile today.

Your completed company details (contact name, email and website) will be included in:

  • The online exhibitors list,
  • The event mobile app,
  • The Programme & Catalogue (excl. 100 word profile).

The deadline for completing and/or updating your company profile is TBD. After this date your changes will only be visible online.

 

How to Complete your Company’s Profile?

1

Log in to the Exhibition portal.

LOG IN

2Please refer to the ‘Exhibitors Confirmation Email’ from EAGE for your log-in details. If you have any questions about that, please contact us at exhibition@eage.org.
3Once you are logged in, click on ‘My Booking’ to complete your profile, upload your logo and corporate brochures.
4Click on ‘My Contact Details’ to change these details if needed.

 

Important Notice

Stay safe and avoid Exhibitor scams; EAGE/EOAG has appointed official suppliers for the 31st International Meeting on Organic Geochemistry that are mentioned on the “Services” page on this website. In case of any doubt, please do not hesitate to contact us at exhibition@eage.org. 

  • If you receive an offer to purchase EAGE/EOAG’s delegate list, note that this is a scam as we do not sell our delegate list; 
  • If you are contacted by any hotel agency, note that we do not work with a booking agent for this event;
  • If you receive a document with our name or name of our event(s) listed which offers advertising space on the Fair Guide website or in their directories, please do not sign the form unless you have carefully read and understood the terms contained in the small print. We have no association with this company, nor have we authorized them to use our name or trademark. 
Rules & Regulations

Build-up & Break down Schedule

Build-upSunday, 10 September 202308:00 – 21:00
Break downFriday, 15 September 202313:00 – 18:00

Electricity

The installation of electrical work by any person other than Le Corum is expressly prohibited. No person other than a member of the contractor’s staff may alter, or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by Le Corum.

Participants are not permitted to switch a neighbouring stand’s power on and/or off. 

Health, Safety & Environment

In case of emergency please use the (emergency) exits to leave the building.

  • Always put your own safety first
  • Always follow the instructions given by emergency services
  • Stay calm and refrain from panic

 

Security

The exhibition area is a secured area and only accessible with valid accreditation. EAGE/EOAG expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.

 

Insurance

Each exhibitor exhibits at his own risk. 

EAGE/EOAG and  Le Corum, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.

EAGE/EOAG is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.

Exhibitors shall have no claim whatsoever against: 

  • EAGE/EOAG and other committees / Le Corum.
  • EAGE/EOAG will not be liable for any financial loss incurred by the exhibitors resulting from cancellation or curtailment of the exhibition for any reason whatsoever.

 

Noise Level

Exhibitors must not obstruct or disturb neighbouring stands when showing slides, films or videos, playing music, running machinery or giving demonstrations. Laser shows are prohibited.

It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.

 

Non-Smoking

Smoking inside the event venue is prohibited.

Services & Facilities

More information coming soon!

Registration

More information coming soon!

Badge Scanner

More information coming soon!

Important Notice

Stay safe and avoid Exhibitor scams; EAGE/EOAG has appointed official suppliers for the 31st International Meeting on Organic Geochemistry that are mentioned on the “Services” page on this website. In case of any doubt.

  • If you receive an offer to purchase EAGE/EOAG’s delegate list, note that this is a scam as we do not sell our delegate list; 
  • If you are contacted by any hotel agency, note that we do not work with a booking agent for this event;
  • If you receive a document with our name or name of our event(s) listed which offers advertising space on the Fair Guide website or in their directories, please do not sign the form unless you have carefully read and understood the terms contained in the small print. We have no association with this company, nor have we authorized them to use our name or trademark. 

Message will be send to the exhibition department

Message will be send to corporate relations

Message will be send to the registration department

Message will be send to the abstracts department

Message will be send to the europe department